Purpose
A primary goal of all the conferences and user groups that refer to this Code of Conduct is to be inclusive to the largest number of contributors, with the most varied and diverse backgrounds possible. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, ethnicity, socioeconomic status and religion (or lack thereof).
This Code of Conduct outlines our expectations for all those who participate in our community, as well as the consequences for unacceptable behavior.
We invite all those who participate in our events to help us create safe and positive experiences for everyone.
Open [Source/Culture/Tech] Citizenship
A supplemental goal of this Code of Conduct is to increase open [source/culture/tech] citizenship by encouraging participants to recognize and strengthen the relationships between our actions and their effects on our community.
Communities mirror the societies in which they exist and positive action is essential to counteract the many forms of inequality and abuses of power that exist in society.
If you see someone who is making an extra effort to ensure our community is welcoming, friendly, and encourages all participants to contribute to the fullest extent, we want to know.
Expected Behavior
- Participate in an authentic and active way. In doing so, you contribute to the health and longevity of this community.
- Exercise consideration and respect in your speech and actions.
- Attempt collaboration before conflict.
- Refrain from demeaning, discriminatory, or harassing behavior and speech.
- Be mindful of your surroundings and of your fellow participants. Alert community leaders if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct, even if they seem inconsequential.
Unacceptable Behavior
Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant in our community online, at all related events and in one-on-one communications carried out in the context of community business. Community event venues may be shared with members of the public; please be respectful to all patrons of these locations.
Harassment includes: harmful or prejudicial verbal or written comments related to gender, sexual orientation, race, religion, disability; inappropriate use of nudity and/or sexual images (including presentation slides); inappropriate depictions of violence (including presentation slides); deliberate intimidation, stalking or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact, and unwelcome sexual attention.
Consequences of Unacceptable Behavior
Unacceptable behavior from any community member, including sponsors and those with decision-making authority, will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.
If a community member engages in unacceptable behavior, the community organizers may take any action they deem appropriate, up to and including a temporary ban or permanent expulsion from the community without warning (and without refund in the case of a paid event).
If You Witness or Are Subject to Unacceptable Behavior
If you are subject to or witness unacceptable behavior, or have any other concerns, please notify a community organizer as soon as possible. You can find a list of organizers to contact for each of the supporters of this code of conduct at the bottom of this page. Additionally, community organizers are available to help community members engage with local law enforcement or to otherwise help those experiencing unacceptable behavior feel safe. In the context of in-person events, organizers will also provide escorts as desired by the person experiencing distress.
Addressing Grievances
If you feel you have been falsely or unfairly accused of violating this Code of Conduct, you should notify one of the event organizers with a concise description of your grievance. Your grievance will be handled in accordance with our existing governing policies.
Scope
We expect all community participants (contributors, paid or otherwise; sponsors; and other guests) to abide by this Code of Conduct in all community venues—online and in-person—as well as in all one-on-one communications pertaining to community business.
License and attribution
Berlin Code of Conduct is distributed under a license. It is based on the .
TERMS AND CONDITIONS OF THE ENTRY TO THE COMPOSERS SUMMIT
- Organised by: Soundsgate s. r. o. registered in the Commercial Register kept by the Municipal Court in Prague in section C, insert No. 262567, with its registered seat at Salvátorská 931/8, 110 00 Prague, Czech Republic, ID No.: 05368235; TIN (DIČ) CZ05368235 (payer of VAT) ("company").
- Contact details: registered seat and electronic mail (e-mail) address: .
- Composers Summit (the "event") is held on the dates and at the locations communicated by the company on its websites and ("web"). Dates and locations are subject to change at any time for production reasons.
- These terms and conditions ("terms") govern the mutual rights and obligations between the company and the legal entity or natural person ("customer") under an agreement ("agreement") by which the customer purchases from the company the authorization for the entry to the event ("accreditation"), usually through the web interface of the web. The accreditation may only be purchased for a specific natural person ("participant") and it is not transferable. The participant attends the event by presenting the accreditation.
- If the customer is a consumer, these terms also contain information relevant to the consumer before concluding the agreement.
- The company is eligible to sell the accreditation and to organise the event on the basis of a trade authorization. The trade inspection is carried out by the competent trade licensing office within the scope of their competence. The personal data protection supervisory authority is the Office for the Protection of Personal Data. The Czech Trade Inspection Authority carries out within the scope of their competence the supervision of the compliance with Act. No. 643/1992 Coll., on Consumer Protection, as amended.
- The customer may purchase the accreditation directly through the web. In the web interface, the customer selects from the then available options a specific accreditation type depending on the required and included number of concerts (opening, closing) and lessons and Masterclass(es), and depending on other activities (workshops, debates, lectures, access to the recording sessions, etc., see more information in the relevant section of the web), which the participant shall be authorized to attend based on the accreditation type selected, with the price of each accreditation type valid on the date of access to the web, including the value added tax (VAT), being indicated; any delivery or performance costs are already included in the price of the accreditation.
- The customer fills in the required personal data within the scope of the electronic mail (e-mail) address, phone number, gender and date of birth, and in case of selecting an online card payment, also the payment data within the scope of the card information: card number with its validity date and the security code, the full name of the card holder and their billing information, and, if applicable (in case of a company purchase), also the name of the company and their TIN number; the payment can also be made via the Google Play payment service under the terms and conditions of this service. Subsequently the customer submits the order by clicking on the field "Proceed with payment," or a similarly marked field informing about the fact that the payment shall be processed, by which the customer confirms the processing of the payment in the amount of the full price of the accreditation selected.
- The customer is obliged to enter all the required data within the order correctly and truthfully and to check them before sending them in, as after the entered data is sent in, it is not be possible to detect and correct any errors before placing the order. The company considers the data entered by the customer correct and true and is not obliged to inspect in any way whether such data are correct and up to date and shall not be liable for any complications caused by the provision of incorrect, false, or outdated data by the customer.
- The agreement is entered into when the order confirmation is sent to the e-mail address provided to the company by the customer. The advance payment for the price of the accreditation, which is provided by the customer at the time of placing the order, is applied towards the payment of agreed price of the accreditation at the time of the conclusion of the agreement, which is hereby fulfilled.
- The company is a payer of value added tax. The tax document – invoice for payment is issued by the company and delivered in electronic form to customer's e-mail address after the agreement's conclusion and the payment of the full price of the accreditation. If the invoice is not delivered automatically by the company to the customer, it shall be delivered at any time upon their request.
- By the agreement's conclusion, the company undertakes to grant access to the participant to enter and attend the event within the agreed scope upon presenting the accreditation. The customer is obliged to cause the participant to act at the event in accordance with the company's instructions, in particular not to disturb the event and other attendees, not to be under the influence of addictive substances and not to take or use any audio, visual or audiovisual recordings from the event, and to comply with the visiting rules applicable to the venue, otherwise they may be removed from or banned from entering the event.
- The customer agrees to the use of remote means of communication when concluding the agreement. The costs incurred when using such means (telephone, internet, etc.) in connection with the conclusion of the agreement are in the regular amount, and thus dependent on the tariff of the telecommunications service provider (operator or internet provider) used by the customer. These costs are borne by the customer.
- By concluding the agreement, the costumer confirms that they are aware that these terms and the policy on personal data processing and use of cookies (www.composers-summit.com) are an integral part of the agreement, they acquainted themselves in detail with these terms and the policy on personal data processing and use of cookies and they were sufficiently informed of them before the conclusion hereof the agreement and had the opportunity to read them in full.
- The customer is not entitled to withdraw from the agreement as it constitutes an agreement for leisure activities, under which the performance is to be provided at a specific date (Civil Code Section 1837 (j)).
- The accreditation is not exchangeable and cannot be returned. If the participant does not use the accreditation purchased by the customer for any reason, the price paid for it shall not be refunded.
- In the event of a change of date that results in the participant's inability to attend the event, the customer has the right to a refund (withdrawal from the contract).
- The rights arising from a defective performance of the parties are governed by the relevant generally binding regulations (in particular by Civil Code sections 1914-1925, and where appropriate to the services provided, by its sections 2615-2618, and the Act on Consumer Protection). The company warrants that the participant's attendance at the event shall be facilitated according to the agreement and the accreditation.
- The company is not responsible for (does not warrant) the outcome of the participant's attendance or their perception of the artistic quality of the event.
- Any claim of a non-conformity of the provided performance by the company with the agreement (i.e. claim of a defect) must be made in writing and delivered to the company's seat. The costumer is entitled to claim a defect to the company's e-mail address indicated above. Claim of a defect must contain at least the following: customer's identification data, name and surname of the participant, address, telephone or e-mail contact to expedite communication between the parties, identification of the order, detailed description of the deficiency that the customer finds and a proposal to resolve the matter. The company is obligated to confirm the delivery of the customer's claim immediately or without undue delay after receipt.
- Any non-conformity of the provided performance by the company with the agreement must be claimed by the customer without undue delay after its discovery, but no later than 3 days after the respective event / activity in the event. After the expiry of this period, any claims of the customer regarding the form or course of the respective event / activity cannot be considered.
- If the customer is a consumer, the rights and obligations of the parties shall be governed in particular by Act on Consumer Protection Section 19. In such case, the company shall issue the customer a written confirmation when exercising their rights from defective performance (claim), containing date on which the claim was made, what is the customer's claim's content, what method of resolving the claim is required and customer's contact details for the purpose of providing information on the claim's resolving. A claim of a defect made by the customer pursuant to par. 20 to 22 hereof must be settled and the customer informed thereof within 30 days of the claim's assertion, unless the parties agree on a longer period.
- Should a Consumer dispute arise between the company and the customer as a consumer, which cannot be resolved by mutual agreement, the customer may submit a proposal for Alternative dispute resolution of such dispute to the designated body, which is the Czech Trade Inspection Authority. For more information on ADR of Consumer disputes by the Czech Trade Inspection Authority, please visit .
- The customer acknowledges and, by entering the event, agrees that their photographs and audio and audiovisual recordings will be taken by the company during the event and freely distributed by the company or persons deriving their authorization from them for presentation and promotion of the event and the company and its other projects, and grants company consent to do so for a period of 70 years; if a customer is not the participant, they shall inform the participant of this fact and the extent of the use of the recordings and obtain for the company their respective consent. Consent pursuant hereto may be withdrawn at any time, and unless such withdrawal is justified by a material change in circumstances or other reasonable cause, the customer shall be liable to the company within the meaning of Civil Code Section 87(2) for any damage incurred by the company as a result of such withdrawal of consent.
- The customer further acknowledges and agrees that their personal data and contact details (name, surname, gender, citizenship and e-mail address) will be provided by the company to the event and company partners, namely to Czech public bodies and European Union bodies participating in the administration and realization of the National Recovery Plan, for the purposes of reporting EU grants; if a customer is not the participant, they shall inform the participant of this fact and the extent of the use of their personal data and contact details and obtain for the company their respective consent.
- If a customer is the participant, they grant to the company free of charge a non-exclusive authorization (licence) unrestricted in terms of time, territory, or otherwise, to fix their artistic performance(s) performed (in particular at workshops) and their author's work(s) presented at the event, to (even repeatedly) include thus fixed performances and works in audiovisual works, collection of works or a database, and to publish them and use them separately or after connecting them or parts or elements thereof with other elements or works, by all means incl. for purposes of the event's and company's presentation and promotion and of its other projects, and other purposes (without restrictions), in its initial form and after alteration, in whole or in part, without any obligation to exploit the granted licence and with the authorization to assign or grant to third parties a sub-licence, even repeatedly. The licence granted includes author's works created by a joint creative activity of multiple persons, and appropriately to all audio, visual (incl. photographs) or audiovisual recordings from the event's venue taken by a participant in breach of par. 12 hereof. If customer is a person other than the participant, they are obliged and undertake to obtain and further grant to the company as a sub-licence the above rights of the participant to their artistic performance(s) performed and to their author's work(s) presented at the event. The customer warrants to the company that the sub-licence granted shall last for the duration of the legal protection of the relevant performance or work.
- The agreement may be concluded in Czech or English language, which are the languages hereof (in case of discrepancies between the language versions, the Czech shall prevail), and in which the company shall communicate with the participant and when needed, provide them with other necessary information.
- If legal relationship established by the agreement contains an international (foreign) element, then the parties agree that their legal relationship under the agreement and hereunder is governed by Czech law and any related disputes shall be solved amicably between the parties, otherwise the Czech court of the company's registered seat shall have jurisdiction to hear such disputes. The effective version of these terms shall be accessible from the web. Previous versions of the terms and the agreement are archived by the company in electronic form and are not accessible.
- These terms are effective as of January 1, 2024.
PERSONAL DATA PROCESSING AND USE OF COOKIES POLICY
- The purpose of this personal data processing and use of cookies policy ("policy") is to inform the customers and participants of the Composers Summit ("event") organised by the company Soundsgate s. r. o. registered in the Commercial Register kept by the Municipal Court in Prague in section C, insert No. 262567, with its registered seat at Salvátorská 931/8, 110 00 Prague, Czech Republic, ID No.: 05368235 ("company") and the persons visiting the web interface ("users") on the websites and focused at informing about the event ("web") operated by the company, about the processing of their personal data in relation to the event and the web operation, including about the policy regarding the use of cookies. This policy outlines which personal data and cookies, to which extent the company processes (uses), for what purpose and period, who are the other recipients and what are the purposes of such hand-over of personal data, and what are the rights of the data subject in relation to the processing.
- The data controller responsible is the company. Contact details of the company are its registered seat address and the address for delivery of electronic mail (e-mail): .
- The company processes personal data to the extent of the customer's name, surname, gender, citizenship and e-mail address (if they are a natural person) and the participant's name, surname, gender, citizenship and e-mail address (if they are a person different from the customer), for the purposes of exercising the rights and obligations of the agreement, on the basis of which the customer (natural person or legal entity; "customer") purchased from the company the authorization ("accreditation") for the participant's (natural person; "participant") entry to the event ("agreement"). The legal basis and the purpose of such processing is the agreement and further the fulfilment of statutory obligations applicable to the company.
- The company further processes personal data to the extent of:
- photographs and audio and audiovisual recordings of the participant for the purposes of the par. 24 of the terms and conditions of the entry to the event (www.composers-summit.com) ("terms") – unrestricted distribution of photographs and audio and audiovisual recordings of the participant taken at the event for the presentation and promotion of the event and the company and its other projects for a period of 70 years,
- name and surname, gender, citizenship and e-mail address of the customer and the participant for the purposes of the par. 25 of the terms,
- e-mail address provided by the user for the purpose of sending a commercial communication related to the company and the event and informing about news (newsletter), and
- analytical/statistical and marketing cookies for the purposes and under the conditions pursuant to the following part hereof on the use of cookies,
- If the person ordering the accreditation is a person other than the data subject (participant), such other person (customer) warrants to the company that they shall inform the data subject about the extent of the processing and of their rights and undertakes to the company to do so.
- The personal data shall be processed for the maximum period of 5 years after the event, and beyond that for the period necessary for purposes of archiving according to the relevant generally binding regulations, but not longer than for the time required by such regulations, and in case of processing on the basis of the data subject's consent given for a certain specified period, for such period, but no longer than until such consent's revocation. The personal data may also be processed automatically, as well as by other technical means, but always only to the extent necessary for the purposes and legal basis of such processing.
- Other recipients of personal data may be persons providing organizational and technical services for the company (especially legal, accounting or tax advisors, and IT support). In case of conclusion of the agreement under the terms, other recipients of personal data may be the company's partners, and other persons participating in the fulfilment of the agreement and on the event's execution.
- The company does not intend to transfer the personal data to a third country (a country outside the EU) or to an international organisation, with the exception of transfer of personal data between the company and the company Stripe, Inc., San Francisco, California (United States of America), which, through its payment gateway, handles all payments (payment of accreditation) for the company, exclusively for the purposes of payment processing and the agreement performance, and only to the extent necessary for such purposes while maintaining the high level of protection required under the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). The stripe technology terms and conditions and privacy policy, which must be read by the customer prior to the payment, can be found on this company's website (as of the date of this document) (https://stripe.com/legal/end-users) and (https://stripe.com/en-cz/privacy).
- Cookies are text files containing a small amount of information that are stored in the users' devices when visiting web and then are returned to the web or another website that recognises them on each subsequent visit. Cookies perform a variety of tasks, such as enabling efficient navigation between websites, remembering user preferences and generally improving the user experience. They can also ensure that the advertisements displayed online are better tailored to the user's personality and interests. Certain types of cookies allow identification of a specific person, thus constituting personal data, and are also covered by other sections hereof on the data processing. The company's web uses the following types of cookies:
- necessary cookies that are designed to ensure the full and faultless functionality of the web – this category of cookies cannot be disabled,
- analytical/statistical cookies, which allow the company in particular to recognise and track the number of users and how are they using the web, and to improve the way the web functions, e.g. by allowing users to easily find what they are looking for – this category of cookies can only be run with the user's prior consent,
- marketing cookies, which are used to track preferences and allow the company to deliver advertising and other content that best matches the user's interests and online behaviour – this category of cookies can only be run with the user's prior consent.
- Third parties (incl. external service providers) may also use cookies and/or access data collected by cookies on the web.
- Further information about cookies and the current list of cookies can be found via the individual web browsers, most often under Developer Tools.
- Consent to the use of analytical/statistical and marketing cookies can be granted by means of a check box contained in the so-called cookie bar, and later on, it is possible to refuse the use of such cookies and revoke the consent granted to their use (except of the necessary cookies) or to adjust the use of cookies setting to only some of the cookies available in the settings of the user's web browser.
- The data subject has a right to require from the company an access to their personal data, to have rectified or completed inaccurate or incomplete personal data, to have restricted the processing of personal data, to object to processing of personal data, to data portability, as well as other rights arising from the Personal Data Processing Act and the General Data Protection Regulation. The Author also has a right to file a complaint with the responsible supervisory authority.
- For the Czech Republic territory, the supervisory authority is the Office for the Protection of Personal Data.
- The data subject is not obligated to provide their personal data; however, their provision is a necessary contractual requirement for the conclusion and the performance of the agreement.
- This policy's effective version is accessible from the company's web, and is available in Czech and English language versions (in case of any discrepancies between the Czech and English version, the Czech prevails). The other language version is available www.composers-summit.com. Previous versions of the policy are archived by the company in electronic form and are not accessible.
- This policy is effective from January 1, 2024.
